When the tuition/discount calculation for a single student is too complex, or just doesn't 'fit', use a Student Fixed Fee to set the tuition amount to a fixed amount. When a student has a Fixed Fee and you post tuition fees, this amount will be posted as a single tuition fee transaction regardless of the class tuition fees and regardless of any multi-student or multi-class discounts.
Create a Student Fixed Fee
A Student Fixed Fee can be created a few different ways in Jackrabbit:
| In a Student Record |
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| From the Students (menu) > All Students |
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> Student Fixed Fees. Enter the information in the Update student fixed fee window.Student Fixed Fees in a Student Record
Manage Student Fixed Fees
Student Fixed Fees can be updated and deleted from either the Student record or the Students (menu).
| In a Student Record | Open a student record to update or remove the Student Fixed Fees as needed. |
| From the Students (menu) > All Students |
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Go to Students (menu) > All Students and use the filter to create a list of students who have Fixed Fees. Filter for Financial Details > Fee arrangements > Has Student Fixed Fee? > and select Yes from the drop-down menu. Click Apply. Once created, click Save as favorite (icon)
for future use.
for future use.Important to Note
- If a Family Discount is saved on a family's Billing Info page, it will be applied to the Student Fixed Fee.
- The Additional Discount (at the bottom of Transactions > Post Tuition Fees) is applied to a Student Fixed Fee.
- A Fixed Fee may include tuition for classes that are in different Category 1s, however, you can only assign one Category 1 to the fee. Consider adding a Category 1 drop-down value specifically for Fixed Fee tuition revenue.
- Fixed Fees can be set to expire on a specified date. After an expiration date has passed, the Fixed Fee will be ignored when posting tuition fees.
- The Fixed Fee may need to be updated if the student adds/drops a class. You will be given the option to update the fee during the enroll/drop process.
- One student in a family can have a Fixed Fee while another does not. In this case, the Student Fixed Fee will post for one student and the regular tuition rates will post for the other when using Post Tuition Fees.
- If a family has a Family Fixed Fee and a student within the family has a Student Fixed Fee, both of the Fixed Fees will post when you use Transactions > Post Tuition Fees.
- If you are posting tuition fees with Parent Portal enrollments, and the family has a current (not expired) Student Fixed Fee, no tuition will post. When the parent completes the portal enrollment and checks out, they are notified that no fees will be posted due to alternative fixed fee arrangements in place. Your organization will receive an email notification that there is a Fixed Fee in place for a portal enrollment that may need to be updated. Tuition fees must then be posted manually.
- A Jackrabbit User with the User ID permission Clear Family User Defined Fields and Family/Student Fixed Fees and Discounts (in the Families category of permissions) can clear Student Fixed Fees that are currently assigned to your students. User permissions can be found under the Gear (icon) > Settings > Users & Permissions.
